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Thank You for Your Participation!

Below you will find the information to assist you in your planning for this event

Digital Summit Chicago
October 24-25, 2017

Venue
McCormick Place South Building
2301 S King Dr
Chicago, IL 60616 
(312) 791.7000
www.mccormickplace.com

Projected Attendance
1000+

Platinum & Gold Level Silver Level Bronze Level
One 6’ draped table with 2 chairs One 6’ draped table with 2 chairs One 6’ draped table with 2 chairs
10’ linear space (width) 8’ linear space (width) 6’ linear space (width)
Exhibit depth is 6 to 10 feet
(confirmed during set-up)*
Exhibit depth is 6 to 8 feet
(confirmed during set-up)*
Exhibit depth is 6 to 8 feet
(confirmed during set-up)*
Complimentary WiFi Complimentary WiFi Complimentary WiFi
Lunch on Day 2 Lunch on Day 2 Lunch on Day 2
Exhibit Location: Vista Lobby Exhibit Location: Vista Lobby Exhibit Location: Vista Lobby

* All sponsor table locations and spacing will be confirmed during setup.

Please note:

  • To expedite your set-up, please let your Account manager know if you do not want to the 6’ table and chairs included with your exhibit space.
  • To maintain consistency for all sponsors and the audience experience, custom booth carpet / special floor covering in sponsor exhibit space is prohibited.
  • Electrical outlets, extension cords, and power strips are not included or guaranteed with your exhibit space. If electricity is needed, it is advised that you advance order these items (see Optional Services section below).
  • Wall hangings are not permitted by the venue.
  • All marketing must stay within the confines of your designated exhibit space. Marketing of any kind outside your designated exhibit space is strictly prohibited.
  • All attendees, speakers, sponsors, booth staff, etc. are required to wear & display name badges during onsite event hours.
  • The use of drones, fog machines, helium balloons, glitter, large virtual reality displays and animals (other than certified service animals) are never permitted at the event. It is strongly advised to alert your Account Manager of any unique promotions & displays planned for your exhibit area.
  • Digital Summit staff will be available to assist with complimentary box storage during the event.

Setup Times
Day 0 – Monday, October 23 | 3:00 pm – 6:00 pm
Day 1 – Tuesday, October 24 | 7:30 am – 11:30 am

  • Sponsor set-up should be complete and fully staffed by 11:30am on Day 1
  • Approximately 300 attendees will be onsite for the Pre-Conference from 8:30am to Noon. Exhibit staffing during this time is optional.

Teardown Times
Day 2 – Wednesday, October 25 | 6:30 pm – 7:30 pm

  • Early breakdown will not be permitted.
  • Please alert your Account Manager to your setup/teardown plans so we can assist in making the process as smooth as possible.

It is recommended that items be hand-carried to the event, whenever possible. Below you will find the inbound and outbound shipping information as it pertains to Digital Summit Chicago 2017.

Arrival Shipping
Digital Summit has arranged for freight to ship directly to our decorator, J&J Exhibitors Service. Please contact Colleen Becker at colleen@jjexhibitors.com to arrange and pay for shipping.
Sponsors can choose to ship to their hotel, etc. and hand carry exhibit materials to the venue for setup.

  • Shipments must be scheduled to arrive on the following dates: September 28 – October 19
  • Digital Summit, McCormick Place, J&J Exhibitors Service do not accept liability for any packages. The shipper is responsible for insuring its property for loss or damage.

Shipping Charges: $98 per hundred pounds of material received with one hundred pound minimum.

Please label all packages:
Digital Summit Chicago
Company Name
2338 South Indiana Avenue
Chicago, Illinois 60616

Please note number of packages on each box when sending multiple items: 1 of 5, 2 of 5, etc.
Be sure to clearly print Exhibiting company name on the outside of all packages.

Outbound Shipping
Reverse shipment must be scheduled directly with your courier for pickup from:
J&J Exhibitor Service
2338 South Indiana Avenue
Chicago, Illinois 60616

  • Be sure to have each item labeled and ready to ship
  • All shipments need to be scheduled to be picked up on Thursday, October 26 between 8 am-4 pm.
  • The Digital Summit team will have some blank FedEx and packaging tape onsite for last minute needs. The Event Registration Desk is also available to print prepaid shipping labels until 4pm.

Electrical

Electrical service is not provided with your exhibit space. Electrical Service is being provided by Prime Electrical. Electrical service is $95 if ordered on or before October 17 and $130 if ordered after October 17. Please visit this link to arrange and pay for electrical service.

Hard Wire Internet

The venue will have complimentary WiFi. If you wish to have dedicated hardline internet service you can arrange that through McCormick Place. Please contact Brandi LaDue at brandi@techmediaco.com to arrange and pay for service. Hardline service is $458 if ordered by October 9. If ordered after October 9, additional fees may apply.

Show Decorator

Digital Summit has contracted with J&J Exhibitor Services as our official Show Decorator. Please contact Colleen Becker at colleen@jjexhibitors.com to arrange and pay for additional furnishings.

Monitor Rental
24” Table-mounted at $100
39/40” at $300 (Base-mounted on 56” post for horizontal or vertical display)

Digital Summit has a limited inventory of TV monitors for rent. Orders are required at least 10 days pre-show with your Account Manager.

  • Electrical Service Required: Please be sure to order an electrical drop for your exhibit space to power the monitor (See Optional Services section above)
  • In fairness to all exhibitors, the monitor must remain in the back of your exhibit space and audio sound is discouraged.
  • Monitors are compatible with HDMI and USB cables. Be sure to bring appropriate cables to connect your computer to the monitor.

10-15 minute breaks between sessions (see agenda)

Day 1: Tuesday, October 24

  • 12:15 pm – 1:15 pm, Main Conference Attendee Arrivals
  • 5:30 pm – 6:30 pm, Opening Cocktail Reception

Day 2: Wednesday, October 25

  • 7:30 am – 8:30 am, Morning Coffee Networking
  • 10:30 am – 11:00 am, Morning Networking Break
  • 5:20 pm – 6:30 pm, Closing Cocktail Reception

The Digital Summit Team will do our best to accommodate your needs but may not have the manpower, technology, or ability to customize beyond reasonable expectations. In addition, we are always at the mercy of the venue’s existing infrastructure and fire code regulations.

It is the responsibility of the sponsor to provide ALL necessary materials for your exhibit area including: laptops/PC’s, monitor cables adapters, hardware, presentations, demos, swag, backdrops, staffing, and any other personalized/branded materials.

You’ve invested a lot to be a sponsor and the Digital Summit team want your experience to be the best. We provide the most qualified and engaging audience of any digital marketing conference and you are the face of your organization while onsite. Make the most of it! Digital Summit optimizes the sponsor exhibit area to maximize the exposure you receive. Our combined decades of experience and hundreds of events have yielded some best-practices and observations including:

  • Be engaging and approachable – put the mobile devices and laptops down and initiate audience conversations.
  • Come out from behind the table and invite the audience into your space.
  • Introduce yourself and engage the attendee about their business and organizational role.
  • Collect business cards, and/or scan badges – these are your golden leads! Each Digital Summit can yield hundreds of leads representing weeks of cold-calling.
  • Offer a giveaway – everyone loves free stuff. Put your logo in the hands of your future customer and they will remember you.
  • Have Fun! You’re out of the office, seeding the pipelines with qualified relationships, and meeting your next business partner in person! What’s better than that?

Sponsors are permitted to hold raffles, grand prizes and the like only with advanced approval from Show Management. Please contact your Account Manager to discuss and ensure compliance with local, venue, and show management regulations.

As a service to sponsors, Digital Summit has secured extensive supplier discounts for any promotional items (pens, tee-shirts, general giveaways, etc.) to elevate your onsite & year-round branding and ROI. Contact your Account Manager for information or use the link below to contact Swagchimp directly. Be sure to reference your Digital Summit sponsorship to receive special rates.

  • Hyatt Regency McCormick Place – SOLD OUT
NEARBY HOTELS:

Join us at DS Chicago 2017

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